By enrolling your child at Quba Academy you agree to the policies on this page. Most questions parents ask during the year are answered here.
£50
per child, per month
Standing order by the 5th
95%
attendance target
Reported in December and July
07932 889607
report an absence
Call or WhatsApp before the lesson
Phones away
all session
Off and out of sight on site
Calendar
Fridays are not teaching days. The Academy stays open during school half-terms unless you are told otherwise in writing.
Enrolment day for new students, with assessments and place confirmations
INSET day for staff training. No classes
Open Day, and the first session for weekday students
First session for weekend students
Autumn progress assessments
Winter break. Academy closed
Academy resumes
Parent meetings and written progress reports
Ramadan begins. Timetable changes
Last ten nights of Ramadan and Eid al-Fitr break. Academy closed
Academy resumes after Eid al-Fitr
Eid al-Adha break. Academy closed
Academy resumes after Eid al-Adha
End of year examinations
Parent meetings and end of year reports
Closing ceremonies and prize giving
* Islamic dates are estimates and depend on moonsighting. Confirmed dates are announced by Quba Masjid and emailed to parents.
Before you book travel: term-time absence is not authorised and fees are not reduced for it. Please speak to the Head Teacher before booking.
Calendar
Your child is enrolled on one shift for the whole year. Shifts can't be swapped mid-term without the Head Teacher's written agreement, because classes are grouped by level and space is limited.
Monday and Wednesday
Starts Wednesday 9 September 2026
Tuesday and Thursday
Starts Thursday 10 September 2026
Saturday and Sunday
Starts Saturday 12 September 2026
Saturday and Sunday
Starts Saturday 12 September 2026
Saturday and Sunday
Starts Saturday 12 September 2026
In the first two weeks of Ramadan, weekday shifts move to weekend sessions and weekend shifts are shortened. The Academy closes for the last ten nights and Eid al-Fitr. The confirmed timetable is sent at least two weeks before Ramadan.
Evening shifts pray Maghrib in congregation, so please send your child in wudu where possible.
Money
Monthly (most families)
£50
per child, each month
Termly
£150
per child, every 3 months
Yearly
£550
per child, once a year
The fee is an annual fee split into eleven equal payments, September to July. It doesn't change with your child's start date, shift or the number of sessions in a month, and it isn't reduced for holidays, Eid breaks, INSET days, illness or travel. Please set up a standing order to arrive by the 5th of each month, using your FAMID as the reference.
If fees fall two months behind without an agreement, the place may be suspended, but we always write to you first. If money is difficult, please speak to the admin office in confidence. No child should lose their place over money without talking to us.
HSBC Bank. Please set up a standing order to arrive by the 5th of each month.
Attendance
We expect every student to achieve at least 95% attendance. It's recorded at the start of every session and reported to you in December and July.
Fewer than 2 sessions missed
Excellent. Eligible for the attendance award
2 to 4 sessions missed
Good. The standard we expect
5 to 8 sessions missed
Causing concern. We will contact you
More than 8 sessions missed
Persistent absence. A formal meeting is needed
Tell the office before the session starts, with your child's name, class and the reason. Illness, unavoidable appointments and bereavement are usually authorised. Holidays, social events and tiredness are not.
WhatsApp 07932 889607Ask the Head Teacher in writing at least two weeks ahead. Approval is not automatic, and fees remain payable.
Before the start
Present
The expectation for every student.
Up to 15 minutes late
Late
The student enters class quietly.
Over 15 minutes late
Late after register close
A parent is contacted and the reason recorded.
Over 45 minutes late
Absent
Recorded as absent for the session.
The two week rule. A pupil absent for two weeks in a row without notice will have their place reviewed, and it may be offered to a child on the waiting list.
After three late marks or three absences in a half-term, the office will contact you. If the pattern continues, the Head Teacher writes to you, then arranges an attendance meeting, and finally reviews the place.
Attendance
Homework is set every session and is short by design. Twenty minutes a day, six days a week, adds up to over 100 hours of extra practice a year.
Read the current page aloud to an adult, three to five times.
Read the assigned surah aloud and practise joining words.
Prepare sabaq and revise the previous portion.
Sabaq, sabqi and manzil as set by the Hifz teacher.
Workbook pages, du'a memorisation and short research tasks.
Set a fixed time each day for Qur'an, listen even if you can't correct the recitation, sign the homework diary each week, and keep phones away from the study space.
Conduct
Behaviour at Quba Academy is built on adab, the manners the Prophet ﷺ taught, with clear rules and a strong partnership with parents. We praise good conduct far more often than we sanction poor conduct.
Never tolerated: aggression, verbal abuse or discriminatory language, bullying of any kind including online, disrespect towards the Qur'an or the masjid, damage or theft, leaving the site without permission, and prohibited items.
Verbal warning
The teacher explains what was wrong and what must change. Recorded in the class log.
Written warning
Issued by the Head Teacher and sent home, with the improvement required.
Behaviour meeting
A meeting with parents. The student signs a behaviour agreement with targets and a review date.
Suspension
Up to one week, with work set and a meeting before the student returns.
Permanent exclusion
The final stage, decided by the Head Teacher with the trustees. Parents may appeal in writing within 14 days.
Almost every issue is resolved at stage 1 or 2. Warnings are reviewed each half-term. We never withhold a child's Qur'an lesson as a punishment, and we don't use collective punishment or public shaming.
Tell the class teacher or the Head Teacher straight away. We investigate within five working days, tell you the outcome, and support your child afterwards. Please don't approach another family or their child directly.
Conduct
Phones, smart watches, tablets and earphones must be switched off and out of sight from arrival until home time. If your child needs a phone for the journey, it's handed to the teacher at the start and collected at the end.
Strictly prohibited: taking photos, video or audio anywhere on Academy or masjid premises. This is a safeguarding matter.
First time
Kept for the session and returned at the end.
Second time
Returned only to a parent, with a note home.
Third time
Parent meeting, and the student may not bring a device.
Also not allowed on site: knives, lighters, vapes and tobacco, laser pens, aerosols, energy drinks, chewing gum, and nuts.
Conduct
Bring a Qur'an or Qa'idah, Islamic Studies textbook and workbook, homework diary, pencil case and a named water bottle, in a clean bag. Not allowed: jewellery beyond a plain watch, make-up or nail polish, slogan clothing over the uniform, footwear in the prayer hall, hoods indoors, and strong perfume or aerosols.
If the cost of uniform is a difficulty, please speak to the office in confidence.
Safety
The welfare of every child is our first priority. Every member of staff and every volunteer holds an enhanced DBS check and safeguarding training. Adults are never left alone with an individual child, and staff never contact students privately.
Designated Safeguarding Lead
Kasim Ibrahim
07932 889607 (call or WhatsApp)
Deputy
Mohamed Mohamed
If you're worried about a child
Speak to the Safeguarding Lead; you don't need to be certain. If a child is in immediate danger, call 999. You can always contact Hillingdon Children's Services or the NSPCC Helpline on 0808 800 5000 directly.
Safety
We are a nut-aware site. Please don't send nuts or anything containing nuts. Energy drinks, fizzy drinks, sweets and chewing gum aren't allowed. Send a named water bottle and a small healthy snack.
Our staff speak several community languages. Just ask if you'd like a conversation in Somali, Arabic, Urdu or Bengali.
Safety
Please don't drive through the Masjid grounds at home time. Wait in the waiting area in front of the Masjid and follow the one-way system. Classes are released in turn.
Please don't block driveways, loading bays or business entrances on Golden Crescent, park on double yellow lines, or leave engines idling.
Working together
You choose on the registration form and can change it any time in writing. Without consent, your child never appears in published images, and we never publish a child's full name with a photo. At ceremonies, please photograph only your own child.
We hold only what we need to teach and look after your child, and never share it for marketing. Read the Privacy Notice for the details and your rights.
Working together
Talk to the teacher
Raise it through the admin office. Most matters are resolved within five working days.
Write to the Head Teacher
Say what happened and what you'd like. Acknowledged in five working days, full reply within fifteen.
Appeal to the Director
Within fourteen days of the reply. The Director responds within twenty working days, and this is final.
Email info@qubaacademy.com with your name, your child's name and class, and a phone number. Raising a complaint never disadvantages your child. Please don't raise complaints on WhatsApp groups or social media. Safeguarding concerns go straight to the Safeguarding Lead.
Working together
Places depend on space on the requested shift and an initial assessment. Siblings of current students and local families have priority. If a shift is full, your child joins the waiting list. A place is confirmed once registration is complete and the first standing order is set up.
Shift changes depend on space in a class at the right level, and must be requested in writing to the Head Teacher.
Give one calendar month's written notice. Fees are payable during the notice period, so cancel your standing order only after it ends. We can provide a summary of your child's progress and level for their next madrasah.
After two weeks' absence without notice, unpaid fees without an agreement, the final disciplinary stage, or a parent's conduct towards staff. In every case we write to you first, with the reasons and a chance to respond.
It takes about ten minutes for your whole family.